BID COORDINATOR

JOB SUMMARY
 

Under the responsibility of the Head of Department, the Bid Coordinator ensures the complete management of tenders, guaranteeing compliance with customer requirements and internal procedures.
The incumbent coordinates administrative and technical activities related to tenders, in collaboration with various departments, to produce competitive and high-quality bids.
 

TASKS
 

• Prepare and format technical and administrative documentation (bonds, insurance, etc.);
• Organize bid openings and analyze contract documents;
• Plan and coordinate site visits and communications with clients;
• Maintain a calendar of submission deadlines and ensure follow-up;
• Compile data and prepare schedules in collaboration with estimators;
• Draft bids based on information provided by internal teams;
• Request legal reviews when required;
• Coordinate data collection from internal departments (Health & Safety, Finance, HR) and external partners;
• Manage document filing and archiving;
• Support the opening of client accounts;
• Perform any other related tasks.
   

JOB REQUIREMENTS

Academic

• Diploma of Collegial Studies (DEC) in administration, project management, or a related field.
   

Experience and skills

• Minimum of 3 to 5 years of relevant experience in a similar position;
• Experience in tender management or project administration;
• Excellent command of French, both oral and written;
• Good command of English (oral and written) for preparing bilingual documents;
• Proficiency with office tools (Microsoft Office Suite, PDF);
• Knowledge of bidding processes in the construction sector.
   

Abilities and personal qualities

• Ability to work under pressure and meet tight deadlines;
• Excellent organizational skills and ability to manage priorities;
• Attention to detail and thoroughness;
• Team spirit and strong communication skills.