ADMINISTRATIVE ASSISTANT

JOB SUMMARY
 

Under the supervision of the Project Manager, the Administrative Assistant provides administrative support to the department and collaborates with all team members to assist them in their duties. The position is based at our client’s location on the South Shore of Montreal.
 

TASKS
 

• Track and manage timesheets and forward them to the payroll department;
• Prepare invoicing and enter data into the client’s accounting system as well as various reports;
• Monitor purchase orders;
• Request account openings for new clients;
• Complete hiring documents for CCQ workers;
• Register employees for health and safety training and ensure follow-up;
• Perform general administrative tasks (letters, copies, filing, etc.);
• Carry out any other related duties.
   

JOB REQUIREMENTS

Academic

• College diploma (DEC) in office administration or business administration, or equivalent experience.
   

Experience and qualifications

• Minimum of 3 years of experience in a similar role;
• Excellent proficiency in Microsoft Office Suite;
• Knowledge of Dynamics D365, COUPA, and Ariba software (an asset);
• Excellent command of French, both spoken and written.
   

General skills

• Ability to manage multiple tasks simultaneously;
• Strong planning and time management skills;
• Strong communication skills and team-oriented mindset;
• Discretion, integrity, and availability.